How to Create a Job Application Form Online

How to Create a Job Application Form Online From composition applications ( deplorably, the writer of this blog is honest-to-god adequate to at least vaguely remember those ) to email submissions and on-line forms, the populace of recruitment and caper applications has come a long way. Job application forms are not raw – they ’ ve been around pretty much the same come of time as on-line occupation postings.. however, the ways we apply to jobs and the information application forms collect have changed quite a lot. In this article, we will tackle some of the keystone questions around on-line speculate application forms, including the follow :

  • Why is an online job application form a better option than basic email applications – or worse yet, paper forms (*shudders*)? 
  • How to create an online job application form that works 
  • What form fields to include in an online job application form? 

What’s the benefit of an online job application form?

As a future employer, you want to make sure the use application serve is as easy and american samoa square as humanly possible. On the one handwriting, you want your Human Resources department to be able to well move through the use lotion process and select the best talent.

On the other hand, you want talented people to besides move well through the use application process so that they get past the first filters and reach a point where they can sit an interview with one of your recruiters. A childlike on-line job application form can upgrade your stallion on-line job application process and make it easy for your HR representatives to find endowment ( on the one side ) and for job seekers to find jobs suitable for their talent ( on the other side ). Let ’ s search at the alternatives, though. It is crystal-clear that paper-based occupation applications just don ’ metric ton cut the cake today – they might make for ugly newspaper cuts, but that ’ s pretty much it The last thing your HR person needs to be doing is transcribing candidates ’ handwritten data into your calculator system. even more, if you ’ re working at a medium-sized or larger enterprise, mountains of paperwork sequester valuable data that needs to be accessible to team members in multiple geographic locations. These days, you ’ re much more probable to have tried asking candidates to apply via electronic mail. This option obviously eliminates the pain of a paper form, but doesn ’ thyroxine do much in terms of maximizing your recruiters ’ efforts to collect, organize, and streamline data across the entire HR team, adenine well as across the entire organization. person still has to put data into a system. As for on-line job boards, we all know they can appear to be convenient. however, they are much costly, difficult to customize, and even less utilitarian when it comes to helping you target your ideal candidates. More importantly, a caper seeker might feel lost in the myriad of on-line occupation circuit board boards, cover letter options, and resume formats. All of this just ends up making the job search process complicated, confusing, and ineffective. Let ’ s face it, digitalization is taking over the world, and resistance is pretty futile. A job seeker will, inevitably, search for their job on-line. They will have their resume and their screen letter in a digital format. They will apply to jobs remotely. And they will expect most of the lease process to happen on-line, with a few interlude of face-to-face meetings with recruiters and future managers. equitable dim-witted, square data collection for your HR and Recruitment teams. Online subcontract application forms put the campaigner search back in the hands of the one who knows the subcontract void best : you. once you build an on-line job application kind and publish it on your own company web site, you can attract candidates who already have an affinity for your company. What ’ s more, your company ’ mho ability to digitize the recruitment summons will enhance candidates ’ confidence in the future of your occupation – so you have all the reasons in the world to move your job application forms online. In conclusion, an on-line job application shape is your best choice. No more newspaper, no more electronic mail addresses, no more manual of arms data remark into random spreadsheets everyone forgets about .

How to create a speculate application shape on-line ?

Let ’ s say, for model, that you are looking to hire a front-end developer that will code your subcontract application shape. alternatively, you can try an on-line form builder such as 123FormBuilder and create the form yourself without needing any technical skills. From what you ’ ve read above, you can do all of it with 123FormBuilder. indeed, what ’ sulfur future ?

1. Create an report on 123FormBuilder

123FormBuilder is a versatile form builder tool that enables recruiters to collect caper applications online without wasting clock time through the traditional method acting of paperwork .

2. Add Name, Email, and Phone fields

Simply drag & drop the fields like “ Name ”, “ Email ”, and “ Phone ” right into the form layout .

3. Add the “ Applying to ’ airfield

Add a text box that the campaigner may use to specify the job he/she is applying for or a drop-down with the option to select any of your occupation openings .

4. Add file upload fields

Add a charge upload field that will enable your candidates to upload their resumes and recommendation letters .

5. Add a confirmation message

Add a Thank You message to pop on the filmdom equally soon as the form is submitted. Or to be sent via e-mail as a notification. not certain what to say on your Thank You message ? We have some ideas for you : Get them now

6. Use multiple e-mail templates & branch

last, but not least, you can besides customize your e-mail to be sent according to which position your candidate is applying for. Let ’ s say that for the graphic designer put, you will want to require candidates to send you a portfolio connection. That means you will need a unlike electronic mail template to send out to those who apply for the graphic graphic designer position and a unlike one to those who apply for the developer place.

7. Add your branding

Customize the appearance of your job application form to match your brand and particular needs. once you ’ ve applied all these basic changes, your job application form will look like this :job application form example early advanced options are included in 123FormBuilder excessively – and they make the recruitment process a whole lot better. For case, the on-line job lotion form can besides include a reference section. In this case, if applicants check the “ Yes ” push button, new form fields for reference contact data will show up. If they tick “ No ”, no raw form fields will show up. To do this, you will beginning have to add a multiple-choice field. then, you will have to add another “ upload file ” field to your shape, as seen in the image below ( we besides ticked the “ Allow multiple files ” option on this battlefield, to allow users to submit multiple recommendation letters if that is the case ) .job application form file upload once that is done, you will have to set up a conditional logic rule to make the modern upload file section be visible only when the exploiter clicks “ Yes ” on the multiple-choice motion. And if you need an even faster solution than all of this, below you can get a replicate of our job application shape template for dislodge .

Best Practices

The best job application forms are easy. And creating them should besides be easy. hera are our simple tips to check out before you dive into writing your job application form :

Make everything crystal clear

It doesn ’ t matter how large or small your ship’s company is – people are submitting these forms in the hope they will land a job and they will be loath to do sol if it takes them excessively long. besides, you want to make certain you have beneficial quality candidates. If your human body international relations and security network ’ metric ton easy to understand you ’ ll get candidates that should have applied for a different function .

Keep it adenine short as you can

According to a study run by Officevibe, 60 % of the applicants dropped out of the application process because it was excessively long. Yes, ask your questions and yes, don ’ thymine scant on the details that set you apart – but don ’ t make this mannequin excessively drawn-out. There will be batch of time in future recruitment stages for you to ask the questions that require extensive answers .

Make it GDPR-friendly ( EU )

If you are based in any of the EU countries or you think your candidates might be applying from the EU, GDPR is a legal emergence and not equitable an choice. Scary, right ? I mean, most of us aren ’ thyroxine lawyers, so what can we do to make certain laws aren ’ thymine being broken ? Well, you can always consult an adept. Before you do that though, you can start with these things .

  • Use a data collection tool that is GDPR-compliant (more on how 123FormBuilder does this here)
  • Ensure that your forms are GDPR-compliant. This means that you ask for your users’ explicit consent to collect and use their personal data, that you keep the personal data collection to a minimum, and that you are very clear on why you are collecting their personal information (and how you are using it).
  • Create a form that fits your company values. For instance, if you want to seem like  a friendly, young company, you might want to include language that triggers this type of reaction in your potential job candidates.
  • Be polite and courteous. Even the people who don’t go on to work for you will still talk about you. So it’s important to leave a positive impression. A great way to do this is to leave everyone who submits the form a short Thank You note (via email or by redirecting them to a “Thank You” page). Doing this will show potential candidates that you care and it will help them confirm the form has gone through and reached you.
  • Create a design that sets you apart. You want to give talented candidates the impression they are submitting their form to a company that actually cares about their branding, as well as their employees. Personalizing it to match your brand reinforces the idea that you’re a serious company that’s going places. 

What should a job application form include?

What questions should you include in your job application class ? Templates like the job application template from 123FormBuilder are an excellent home to get started, as it includes the most important kind fields to consider for any job application form. If you want to start from cancel, hera are some pointers on how to create a caper application form with the right questions .

1. Basic details

Ask for basic details such as name, email, and phone on your job lotion class, in the acme half .

2. Job title

Ask the candidate to fill in the specific caper title they are applying for – this way no one ends up applying for a character they don ’ thymine wish .

3. Resume/CV

Ask the applicant to upload their resume. With an on-line job application form, you can use a file upload field to obtain it with the completion of the form, together with other documents if needed .

4. Cover letter

Ask the applicant to upload or write a traverse letter. Be careful with this step, it can put a set of applicants off from applying .

5. References

Ask the applicant to submit some names and liaison details for references .

6. work portfolio

If you ’ re hiring a vane couturier, copywriter, network developer, or other creative military position ask for a portfolio of your campaigner ’ s former work .

7. LinkedIn Profile

If you want to look at your future campaigner ’ mho profile and know, you may want to ask for their LinkedIn profile, or if you prefer include specific human body fields. here, you can learn the names of their three most recent employers and the most crucial tasks the applicant handled

8. Specifics

You can ask for specific information that can help you find the best campaigner. These can be :

  • Two or three reasons that attracted them to apply to your company and/or the role your advertising
  • Two or three goals they want to attain in the next one, three, or five years 

well fortune on finding the best candidate for the job !

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Category : Finance

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