Setting Up an ACH Payment – Universal Service Administrative Company

There are two ways to send an ACH transfer from your bank after you ’ ve started your requital in E-File and have a unique Identification Number for your payment .
It ’ second significant to note that for either of these methods we must receive all  of the follow information in the discipline fields to accept your payment. besides, be sure to read our Tips for Success .

Record Type Field Data Element Name Definition Comment
5 3 1. Company Name Your company name Never changes
5 6 2. Standard Entry Class Code CCD Never changes
5 9 3. Effective Entry Date Entry Date Changes every payment
6 2 4. Transaction Code 22 – Demand Credit Never changes
6 3 & 4 5. Receiving DFI Identification (ABA Routing #) Listed in E-File for security purposes Never changes
6 5 6. DFI Account Number Listed in E-File for security purposes Never changes
6 6 7. Amount Payment Amount (must be the exact amount you put in E-File) May change every payment
6 7 8. Identification Number ID number (E-File will generate a new number for every payment) Changes every payment
6 8 9. Receiving Company Name USAC Payment Never changes

Using Your Bank’s Website

The inaugural room to send an ACH payment is using your bank ’ second web site. The challenge when using your bank ’ south interface is making sure that you ’ re entering the right data into the justly sphere because the fields don ’ triiodothyronine always follow the like order as above.

You ’ ll need to pay special attention to where to put the singular “ Identification Number ” that E-File gives you for every payment. It must go in the ID playing field for the receiver/payee. This field is called unlike names in unlike systems. For example, in JP Morgan ’ s system, the field is called “ Beneficiary ID Number ” while in Bank of America ’ s CashPro system the field is called the “ Vendor ID ” field.

Using Your Accounting System

The second gear room to send an ACH payments is to enter data into your report system. This creates a file in the NACHA format that is transmitted to your bank .
The Identification Number must be put in the NACHA standard for “ Entry Detail Record Type Code 6, Field Number 7 – Identification Number. ” You may have to get your IT department to identify a specific airfield in your account organization that will store the Identification Number and they may besides have to update the system to include this numeral in the mighty field. If the Identification Number is in the wrong field, your ACH transportation will be rejected .
We recommend dedicating sufficient time to setup this new procedure as this could take more time than you think, depending on your system .

Tips for Success

  • Find out now which field is the correct field for the Identification Number. This could take time if you need to work with your bank or IT department.
  • You must include the unique Identification Number for your payment and put it in the correct field or the U.S. Treasury will reject your payment.
  • Do not put the Identification Number in the addendum or comments.
  • Your bank or your company may require more information to make a transfer, such as USAC’s Federal Employer Identification Number (FEIN). We’ve posted this information in the E-File FAQs, under “Company and Banking Information.” Contact us if you need other information to process a payment.
  • Your ACH payment may seem like it processed correctly at first. It can take several days before you receive a rejection notice if your file didn’t contain the required data in the required format.
  • Lastly, we recommend you process small ACH payments (such as $1.00) to test this process before the next invoice deadline. All payments will be credited to your account.
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Category : How

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